Event
Event Budget Calculator
Full event budget with venue, catering, staff and marketing, and the break-even ticket price.
total = fixed costs + per-head costs × at…
Also called party budget calculator · conference budget
Everyday & Lifestyle · 9 calculators
Event Calculators
Event budgets, cost per attendee, ticket revenue and profit, seating capacity, food and drinks, break-even attendance and staffing.
Event
Cost Per Attendee Calculator
Cost per head at different attendance levels, showing how fixed costs spread.
per attendee = (fixed + variable × attend…
Also called per attendee cost · event cost per person
Event
Ticket Revenue Calculator
Ticket revenue across price tiers, net of booking fees and commission.
net revenue = Σ (tickets × price) − commi…
Also called event revenue calculator · ticket sales calculator
Event
Event Profit Calculator
Profit or loss for an event from ticket revenue, sponsorship and total costs.
profit = total income − (fixed costs + va…
Also called event profitability · event margin calculator
Event
Seating Capacity Calculator
How many people a room holds in each layout, allowing for aisles and exits.
capacity = usable area ÷ space per person…
Also called room capacity calculator · venue capacity
Event
Food Quantity Calculator
Total food to buy for an event, broken down into courses and categories.
quantity = per-person guideline × guests …
Also called catering calculator · food for a party
Event
Drink Quantity Calculator
Drinks to buy for an event — alcoholic and soft — by guest count and duration.
drinks = drinkers × hours × drinks per ho…
Also called party drinks calculator · how much alcohol for a party
Event
Break-Even Attendance Calculator
Attendees needed to cover your costs, and the margin of safety above that.
break-even = (fixed costs − sponsorship) …
Also called break even tickets · minimum attendance calculator
Event
Event Staff Calculator
Staff needed for an event by role, with the total wage bill.
servers = guests ÷ service ratio, plus ba…
Also called staffing ratio event · how many staff for an event
Key event formulas
| Event Budget | total = fixed costs + per-head costs × attendees + contingency |
|---|---|
| Cost Per Attendee | per attendee = (fixed + variable × attendees) ÷ attendees |
| Ticket Revenue | net revenue = Σ (tickets × price) − commission |
| Event Profit | profit = total income − (fixed costs + variable × attendees) |
| Seating Capacity | capacity = usable area ÷ space per person for the layout |
| Food Quantity | quantity = per-person guideline × guests × allowance |
| Drink Quantity | drinks = drinkers × hours × drinks per hour |
| Break-Even Attendance | break-even = (fixed costs − sponsorship) ÷ (price − variable cost) |
| Event Staff | servers = guests ÷ service ratio, plus bar and supervisory staff |