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Break-Even Attendance Calculator

Attendees needed to cover your costs, and the margin of safety above that.

Enter values

Results update as you type.

Result

Break-even attendance

131

Contribution per ticket
$23.00
Capacity needed
65.5%
Margin of safety
69 attendees
Revenue at break-even
$4,585.00
Profit at full capacity
$1,600.00
Viability
Comfortable

About the Break-Even Attendance Calculator

Attendees needed to cover your costs, and the margin of safety above that.

Also known as: break even tickets, minimum attendance calculator, how many tickets to break even, event break even.

How to use this calculator

  1. Enter fixed costs, ticket price, variable cost per attendee, sponsorship secured and the other fields.
  2. The result updates instantly as you type — press Calculate (or Enter) at any time.
  3. Review the breakdown shown under the main result.
  4. Use Copy result or Share to save the answer or send a link with your inputs.

Formula

break-even = (fixed costs − sponsorship) ÷ (price − variable cost)

Worked example

Using the values pre-filled in the calculator above:

  • Fixed costs = 5,000
  • Ticket price = 35
  • Variable cost per attendee = 12
  • Sponsorship secured = 2,000
  • Venue capacity = 200

the calculator returns:

  • Break-even attendance: 131
  • Contribution per ticket: 23
  • Capacity needed: 65.5%
  • Margin of safety: 69 attendees